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Monday, 19 October 2026

AcademyTailor

“One lifecycle, not ten silos.
On SAP.”

SAP ERP 6.0 · mainstream maintenance… days leftuntil 31 Dec 2027 – and then? →
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Comparison
Features · release state 30 Sep 2026

Everything that exists. And what does not yet.

Every building block is listed with its status: in the product (built, wired, tested), preview (built, not yet shipped) or roadmap (planned). So you know before the demo what you will see in it. A data model alone does not count as a feature for us.

The small numbers are sources: tap one to see the exact product statement, all of them are listed at the bottom.

  • 43building blocks in the flywheel
  • 35In the product
  • 2Preview
  • 6Roadmap
The lifecycle · twelve stations

From attracting to lifelong learning.

The stations in flywheel order. The number is the clockwise position.

Roadmap

01 Attract

Campaigns and prospects moving from new → qualified → nurturing → applied. The data model exists; workflows and screens are roadmap.

  • Campaigns and prospects
  • Hand-over to application
In the product

02 Apply

The application with its documents: the checklist comes from the programme, documents as PDF up to 15 MB with verification status, every change in the history. A self-service applicant portal is roadmap; today the registry captures applications.

  • Checklist per programme
  • Upload and verification of documents
  • Self-service applicant portal: roadmap
In the product

03 Admit

A status machine leads from review to offer: review only starts once all required documents are in; a decision only once all are verified. Accepting creates the person, the fees and the receivable in S/4HANA – exactly once.

  • Status machine with document gates
  • Offer letter
  • Acceptance creates record, fees and S/4 receivable
  • Ranking and quotas: roadmap
Roadmap

04 Enrol

The study object as in SLcM: re-registration each session, programme change, dual degrees, leave of absence and de-registration as a status per programme. The largest open item – roadmap.

  • Study object per person and programme
  • Re-registration gated on fees and holds
In the product

05 Book

Module booking checks seven rules at once and shows every reason together: registration window, prerequisites, attempts, holds, credit limit, timetable clash, capacity. When it is full you get a waitlist offer instead of a no.

  • Seven checks, every reason at once
  • Waitlist moves up automatically on cancellation
  • Registry override – logged
In the product

06 Teach

Record and analyse attendance, office hours, timetable – and synchronise with the learning management system: rosters out, grades back.

  • Attendance with statistics
  • Two-way LMS sync
  • LMS connection test
In the product

07 Assess

Grades as draft, submitted, ratified, published – with distinct roles for teachers and registry. Exam registration, exam scheduling and configurable grade scales are roadmap.

  • Grade lifecycle
  • Import grades from the LMS
  • Exam scheduling: roadmap
In the product

08 Progress

The degree audit shows per requirement: met, in progress, open – and what is still missing. Study plan, what-if and recognition are built as rules and not yet wired in.

  • Degree audit per person
  • What-if: built, wiring roadmap
Preview

09 Graduate

Transcript from published grades, graduation record with hold check. Certificate PDF, gap-free numbering and conferral with approval are roadmap.

  • Transcript
  • Certificate PDF and gap-free numbers: roadmap
In the product

10 Prove

Signed documents with a public verification address: employers, universities and authorities check for themselves whether a credential is genuine.

  • Verifiable without asking
  • W3C verifiable credentials: roadmap
Roadmap

11 Alumni

Alumni profiles with consents that are off by default, groups and events. The model exists; automatic creation on graduation is roadmap.

  • Consents off by default
  • Groups and events
Roadmap

12 Keep learning

Continuing education, recertification, the next programme: alumni become participants again – and the flywheel turns another round. Roadmap for cross-programme workflows.

  • Recertification with deadlines
  • Next programme from the record
Campus services

What every station uses.

Catalogue, rules, permissions, money, communications, signatures, interfaces and audit trail – built once, used everywhere.

In the product

Catalogue

Organisational units, programmes, module groups, modules with prerequisites and assessment components, teaching events and the academic calendar – time-dependent: a change supersedes the old version instead of overwriting it. Curriculum changes go through request and review.

  • Time slices with valid-from and valid-to
  • Curriculum change request with review and diff
  • Create modules with prerequisites
  • Maintenance screens for programmes and organisation: roadmap
In the product

Rules

Academic rules are a separate, pure layer: booking checks, grading, degree audit, progression, fees, aid, deadlines. Every rule has tests; the layer must reach at least 90 % coverage.

  • 73 rule modules, separated from database and UI
  • Test coverage at least 90 %
  • Customer specifics via feature toggles, never via special code
In the product

Roles & rights

Four roles – owner, admin, back office, member – refined by organisational unit, programme and capability (view or edit). The database filters, not the user interface.

  • Row filters per organisational unit and programme
  • Read and write separated
  • Own record only for the person themselves
In the product

Billing

Contract accounts, items for tuition and fees by programme, period and residency, payments, overdue items – and everything SAP must post, via the outbox to S/4HANA. Dunning, instalments and refunds: roadmap.

  • Fee schedule per programme and period
  • Overdue items flagged automatically
  • Dunning and instalments: roadmap
In the product

Aid

Aid packages with offer, response and withdrawal; scholarships with recommended → approved → disbursed or rescinded, minimum and maximum per award.

  • Aid packages with items
  • Scholarship lifecycle
  • Disbursement via the S/4 outbox
In the product

Advising

Assign advisors, maintain office hours without overlaps, assess risk per person or cohort. A dedicated advising screen is roadmap; today via the interface.

  • Advisor ↔ student assignment
  • Office hours with overlap check
In the product

Communication

Templates per language, audiences, delivery with retries per recipient, own mail server per tenant, a log of every delivery.

  • Templates in German and English
  • Delivery with retries and metrics
  • SMTP per tenant, password in the Credential Store
In the product

Signature

Documents are signed with Ed25519 and kept in a register. Whoever receives a document verifies it at a public address – without calling the registry.

  • Ed25519 signature
  • Public verification address per document
  • W3C verifiable credential envelope: roadmap
In the product

API & webhooks

OData V4 for Fiori, a REST interface with API keys (stored as hashes only), webhooks with HMAC signatures and protection against misuse of internal addresses, synchronisation with the learning management system.

  • REST /api/v1 with API keys
  • Webhooks with HMAC and SSRF guard
  • LMS: rosters out, grades back
  • OneRoster, Ed-Fi, SCIM server: roadmap
In the product

Audit trail

Who changed what, and when? Append-only admission history, audit log for payments, invitations and interfaces, one correlation ID through every request.

  • Append-only history
  • Correlation ID in every log line
Assistance & AI

The AI proposes. People decide.

Early warning with reasons instead of a black box – and a briefing that is written even without an AI provider.

In the product

Early warning

A risk score per person or cohort from five weighted factors – each with a reason. No black box: you see why.

  • Five factors with reasons
  • Single person or whole cohort
In the product

Briefing

A language model turns the risk score into a short briefing for advisors. If the provider is unavailable, the rule layer writes the briefing – the score never depends on AI.

  • Provider-independent AI interface
  • Fallback without AI
In the product

Deadline watch

Payment, registration and document deadlines send staged reminders – exactly once per deadline and stage. Scheduling via SAP BTP Job Scheduling is roadmap; today the run is triggered.

  • Staged reminders
  • Never twice
Roadmap

Assistant

An assistant that answers questions about the record and prepares steps – with human approval, audit trail and a cost cap per tenant. Roadmap.

  • Propose, not decide
  • Cost cap per tenant
SAP foundation

Built on SAP. Posted in SAP.

What AcademyTailor uses from SAP and where it posts. More on the page for SAP customers.

In the product

S/4HANA FI-CA

Tuition is posted as receivables in SAP S/4HANA contract accounting – through an outbox that never blocks the application: if S/4 is down, the posting waits and is delivered later.

  • Receivables, payment status, disbursements
  • Outbox with up to 20 attempts and staggered back-off
  • Circuit breaker per tenant during outages
  • Connected via destination and Cloud Connector
In the product

S/4HANA FI-AR

For institutions without contract accounting: the same receivables in SAP S/4HANA accounts receivable. Configuration per tenant decides which route applies.

  • Same posting logic as FI-CA
  • Test mode with a simulation adapter, no S/4 system needed
In the product

Business partner

Whoever is admitted becomes a business partner in SAP S/4HANA – created through the same outbox as the receivables.

  • Created from admission
  • Matched via unique references
In the product

SAP BTP

AcademyTailor runs on SAP Business Technology Platform: SAP Cloud Application Programming Model with Node.js and TypeScript, OData V4, Cloud Foundry – beside the core, not inside it.

  • SAP CAP, OData V4, TypeScript
  • Multi-tenant with SAP MTX
  • Shipped as an MTA, per-tenant upgrades before start
  • Clean core: no modification of the ERP
In the product

HANA Cloud

Each tenant gets its own HDI container in SAP HANA Cloud. No tenant column in the tables – separation lives in the database.

  • One HDI container per tenant
  • All containers upgraded before a new version starts
In the product

IAS & AMS

Sign-in via SAP Cloud Identity Services, permissions via the Authorization Management Service: roles and responsibilities come as policies, not code. XSUAA remains as a fallback for institutions without IAS.

  • Roles assignable by policy
  • Scope per organisational unit and programme
  • XSUAA as fallback
Preview

SAP Fiori

The user interface is moving to SAP Fiori elements: one app, standard floorplans first. Today students, teachers and registry work in a portal with eight areas; the Fiori app runs locally and ships once it covers the portal’s scope.

  • Today: portal with booking, timetable, finances, progress, teaching, registry, administration, admissions
  • German and English on every screen
  • Fiori elements as target, one app instead of many tiles
Roadmap

Success-Factors

For corporate academies: connection to SAP SuccessFactors Learning so learning history, certificates and employee master data line up. Roadmap – scope per project.

  • Employee master as source of participants
  • Certificates back into the learning history
In the product

Cloud Connector

S/4HANA in your own data centre or in RISE: the connection runs through BTP destinations and the SAP Cloud Connector. Credentials live in the Credential Store, never in a table.

  • Destinations per tenant
  • Connection test with four error categories
  • Secrets in the Credential Store
To be honest

What is still missing today.

Measured against SAP Student Lifecycle Management, these are the largest open items – in the order customers ask about them.

  • Study object and re-registrationStatus per person and programme, re-registration each term, programme change, dual degrees, leave, de-registration. Today a person carries one programme.
  • Exam schedulingExam registration, rooms and slots without clashes, examiner assignment, configurable grade scales.
  • Notices and certificates as documentsTemplate, PDF, archive, proof of delivery and gap-free numbering – the signature for it is already there.
  • Dunning and instalmentsReceivables go to S/4HANA; dunning levels, instalment plans and refunds are still missing in AcademyTailor.
  • Statutory statisticsReports to statistics authorities – a must for public universities.
  • Shipping the Fiori appThe SAP Fiori elements app runs locally and ships once it covers the scope of today’s portal.

Sources on this page

The superscript numbers in the text point here. Tap one to see the source right where it is used; all sources of this website are listed on one page. Vendor statements reflect the state on the date checked.

  1. 1

    Honest status labels ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  2. 2

    Prospects and alumni: model exists ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  3. 3

    Application and documents ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  4. 4

    Admission as a status machine ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  5. 5

    Study object and re-registration: roadmap ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  6. 6

    Module booking with seven checks ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  7. 7

    Attendance, timetable, LMS ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  8. 8

    Grade lifecycle ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  9. 9

    Degree audit ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  10. 10

    Graduation and transcript ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  11. 11

    Signed, publicly verifiable documents ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  12. 12

    Catalogue and curriculum change ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  13. 13

    Rule layer with mandatory tests ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  14. 14

    Roles, scope, IAS and AMS ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  15. 15

    Billing and financial aid ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  16. 16

    Advising and office hours ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  17. 17

    Communications and deadline watch ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  18. 18

    Interfaces ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  19. 19

    Audit trail ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  20. 20

    Early warning and briefing ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  21. 21

    Posting to SAP S/4HANA via outbox ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  22. 22

    SAP BTP, CAP, MTX, HANA Cloud ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

  23. 23

    User interface: portal today, Fiori elements as target ↑Product · AcademyTailor product description, release state 30 Sep 2026 · checked on 2026-09-30

Frequently asked

Questions about the features.

What does “In the product” mean?
Built, wired and covered by service tests. A data model alone does not count as a feature for us.
What does “Preview” mean?
Built but not yet shipped – such as the SAP Fiori elements app that runs locally today.
What does “Roadmap” mean?
Planned. Some roadmap items already have a data model or tested rules but no wired workflow yet. In that case the description says exactly that.
Which gaps to SAP Student Lifecycle Management are largest?
The study object with re-registration, programme change and de-registration, exam scheduling, official notices as documents, statutory statistics and dunning. These items are roadmap and labelled as such on this page.
How current is this page?
The statements follow the measured state of the product (release state 30 Sep 2026). We reconcile status and sources with every release.

Your question isn’t here? Talk to us: +43 664 1964199 office@clouddna.at Book an intro call

Contact

Landscape first. Offer second.

In the intro call you tell us where you stand: SAP release, SLcM or not, number of students or participants, what hurts. We show what AcademyTailor does today and what is roadmap – and tell you honestly if you need something else. We reply within one business day.

Book an intro call +43 664 1964199 office@clouddna.at